Everyone can go to camp!

Financial assistance is provided by funds raised through the YMCA-YWCA of Vancouver Island’s Strong Kids Campaign.  It is through the outstanding generosity of our Y family and friends that everyone can have a camp experience. Any families whose financial circumstances make them unable to pay the full fee for their child’s summer camp or outdoor education program are eligible.  The YMCA-YWCA uses the Government Low Income Cut Offs (LICO) as a guide to ensure those families in the most need receive assistance, both the LICO and funding available changes from year to year therefore reapplication is required.

Outdoor Education

Groups attending Outdoor Education programs in the Spring and Fall may apply for funding for their group/class or for specific participants with a financial need.  Applications should be submitted by the teacher or group representative to Registration Services no later than 14 days before the visit to the Y Outdoor Centre.

For funding for your school, class or group please complete the application form.

For individual participants who require funding or additional funding beyond the school or group funding complete the application form.  Parents or guardians must complete this application in full and return to their teacher or group representative.

Summer Day and Overnight Camp

How to Apply:

  1. Complete the application form, registration form(s) for each camper and provide these along with your income verification to Registration Services.  Applications without income verification will not be processed and will only delay your camper being registered.
  2. Your application will be time and date stamped and processed in order.
  3. Your application will be processed and you will receive a Funding Approval Email. Please respond as soon as possible, as your camper will not be registered until we hear from you.  Please review the Follow Up Procedure below.
  4. Once you have contacted Registration Services and confirmed that you wish to proceed based on your approved funding your camper will be registered and payment will be required (based on your preferred method).

Follow Up Policy:

Each year upwards of 1000 campers register for camp.  Due to this volume of registrations Registration Services’s has a strict Follow Up Policy; please review this procedure below.

  1. The first follow-up will be a phone call asking you to call Registration Services regarding your Camp Assistance Application you will also receive an email providing you the details of the reason for follow-up.
  2. The last follow-up will be a phone call two (2) days later, this will provide you a 48 hour period to respond.
  3. If we do not hear from you when the 48 hour period has ended, we will assume you are no longer interested in registering for camp.
  4. If you respond after the 48 hour period has ended your camper will be placed at the back of the registration queue.
  • Registration Services keeps record of all attempts for follow-up.

Tips:

  • We recommend applying early for financial assistance.  This provides you with lots of time to set up a payment plan which can reduce the impact of camp fees.
  • Camp costs are reviewed annually, we encourage you plan on contributing more than the previous year.
  • Provide all information that is required on forms.
  • Respond to Registration Services right away to avoid the disappointment of losing a space, camps fill up fast!

Frequently Asked Questions

Who is eligible to receive financial assistance?

Families whose financial circumstances make them unable to pay the full fee for their child’s program are eligible.


If I have received subsidy from the Y in the past can I apply again?

Yes, however, it is our goal that if possible you contribute more towards the camp fee each year.


How many camp programs may I apply for?

The Y strives to assist as many campers as possible by allocating funds appropriately.  Campers may apply for Financial Assistance towards one (1) camp program per year.


Is it possible to attend camp for free?

Everyone must pay some portion of the camp fees.


How does the Y determine how much I pay?

The Y uses the government’s Low Income Cut Off Chart to determine your eligibility.  You should pay as much of the fee as you possibly can.  Families are welcome to make monthly payments to help manage the cost.

What if my income level is higher than the Low Income Cut Off?

We understand that life presents many challenges if you do not qualify for financial assistance we encourage you to discuss a weekly/bi-weekly or monthly payment plan with Registration Services to lower the payments for camp.  Please note all camps must be paid in full 1 month prior to the camp start date.

Unique or special circumstances may ask for a review which may include providing more documentation of income or expenses by the Registration Services Supervisor.


I want to pay the full fee but won’t be able to before the deadline.  What can I do?

If you are able to pay the full fee but need a deadline extension, please contact Registration Services.


Will others know my child/family was subsidized?

No, this is completely confidential.  Only registration staff and Y management involved in processing your application are aware of your situation.  Neither the leaders nor the participants will know this information.


If I receive assistance from the Y, what is expected of me?

Please keep all information and fees discussed confidential.  Once approved you are required to follow through on your commitment of completing payments as determined during the application process.  A fully completed application must be received in order to process it.


 

Other Funding Opportunities - Overnight Camp Grades K - 8

Other Opportunities for Funding

Each year, the YMCA-YWCA of Vancouver Island has the privilege of distributing a number of private funds which have been designated for those children attending summer camp who need extra subsidy. These funds are allocated to campers each year in the spring.  Each application for Financial Assistance is considered for eligibility and those most in need may be granted additional funding.


Mitch Pechet Memorial Fund – “Mitch’s Locker Fund”

Mitch Pechet’s association with the YMCA-YWCA of Vancouver Island is legendary with Mitch having a daily presence at the Y for almost sixty-five years. Mitch was a businessman, sportsman and coach, and a great family man. When Mitch passed away in September 2009, his family established this fund in his memory.

Scholarship Amount: 100% of the fees provided for one child each year to attend Camp Thunderbird. Applicants from the 5 day Explorers, Pioneers, or Outpost Base Camp Programs are eligible.

A committee from the YMCA-YWCA of Vancouver Island will review all applications for these programs that have requested financial aid. The award will go to the applicant who demonstrates the greatest financial need to attend Camp Thunderbird.

Leadership Camp or Extended Outpost Camps are not eligible for this fund.
The recipient is not eligible for repeat years. This is a one time opportunity for a new child each year.

No application is required. All registrations who submit a Financial Assistance Form will be automatically considered.

Other Funding Opportunities - Leadership Development

Other Opportunities for Funding

Each year, the YMCA-YWCA of Vancouver Island has the privilege of distributing a number of private funds which have been designated for those children attending summer camp who need extra subsidy. These funds are allocated to campers each year in the spring.  Each application for Financial Assistance is considered for eligibility and those most in need may be granted additional funding.


How to Apply:

Submit the following information to:

Fione Wilson General Manager, Fund Development
fwilson@vancouverislandy.com 

  1. Financial Assistance Application form
  2. A one page document explaining how this fund will benefit you which also outlines any relevant skills and abilities
  3. The name and contact information of at least one personal reference
  4. A copy of your LD1 Camper Evaluation form or Outpost Camper Development form if possible
  5. All applicants will be required to do a telephone interview

Optional: You may include a copy of your resume

Deadline is April 15, 2017 for 2017 Summer Opportunities


Ken Currey Memorial Campership

Ken Currey was a visionary leader who made a significant contribution to the growth and development of the YMCA-YWCA of Vancouver Island. He epitomized the mission and values of the organization and was admired and loved by his colleagues and friends at the Y. Ken was known for his positive attitude and sense of humour. His friends and family established this fund in his memory.

This sponsorship is provided to young people to participate in leadership programs at Camp Thunderbird who demonstrate a financial need. Partial funding will be provided toward the cost of a Leadership Development Course based on the annual income generated from the fund.

  • Applicant must be under the age of 18 years
  • Applicant must be a permanent resident of Vancouver Island
  • This sponsorship is mentioned at the Y’s Annual General Meeting
  • This is a one time opportunity for each successful applicant
  • Only complete applications will be considered

Peter McGill Memorial Endowment Fund

Peter McGill, a long time member and supporter of the YMCA-YWCA of Vancouver Island passed away in January 2010. Peter was a well respected teacher and mentor with 35 years in School District 61. The residual of his estate has been left to the Y and is endowed as The Peter McGill Memorial Endowment Fund. Part of the annual interest generated from this endowment fund is distributed to support “the development of Youth Leadership through participation in a Summer Leadership Development Camp at the Y’s Camp Thunderbird.”

100% funding will be provided for the cost of the Leadership Development Course applied for, based on annual current fees. The YMCA-YWCA of Vancouver Island will review all applications and award the scholarship to the applicant who demonstrates the greatest potential in a leadership development opportunity.

  • Applicant must be under the age of 18 years
  • Applicant must be a permanent resident of Vancouver Island
  • This scholarship will be awarded at the Y’s Annual General Meeting
  • This is a one time opportunity for each successful applicant
  • Only complete applications will be considered

Charitable registration #: 10822 5566 RR001

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