Outdoor Education Fees – 2017
Fees assume a minimum group size depending on the program type.
Overnight Outdoor Education Programs
(Fees include program delivered by staff, accommodations, and meals)
Groups must provide at least one teacher/parent chaperone for every 9 children/youth. There is no charge for these supervising adults. The number and type of cabins assigned is determined by the needs and number of participants and gender split. Additional cabins, if available, can be arranged with the Program Manager at an extra charge of $100-$200 per night depending on the type of cabin. Fees assume a minimum of 20 people unless there are multiple groups on-site at once. Arrival is 10:00am, and departure is 2:00pm, additional fees may apply if arriving or departing at non-standard times.
| Number of Nights | Number of Meals | Fee per participant (GST not included) |
|---|---|---|
| 1 | 4 | $134.00 |
| 2 | 7 | $212.00 |
| 3 | 10 | $288.00 |
| 4 | 13 | $357.00 |
Deposit of $1000 or 20% of booking cost (whichever is greater) is due within 30 days of contract date. Financial assistance available through our Strong Kids Campaign funds– please contact Registration Services for details.
Day Outdoor Education Programs
(Fees include program delivered by staff)
Group must provide at least one teacher/parent chaperone per activity group (10-14 participants). There is no charge for these supervising adults. Fees assume a minimum of 13 participants. Arrival is 9:00am and departure is 4:00pm, additional fees may apply if arriving or departing at non-standard times.
| Program Lunch Arrangement | Fee per participant (GST not included) |
|---|---|
| Bring your own | $46.00 |
| Lunch provided | $56.00 |
Deposit of $500 or 20% of booking cost (whichever is greater) is due within 30 days of contract date.
Everyone should be able to attend camp programs. The Y has financial assistance available for on-site Outdoor Education programs. Click here for more details.
Site Rental
For overnight groups, fees include a group liaison and the use of building facilities (cabins and meeting halls). All food prepared in our commercial kitchen must be prepared by our kitchen staff. Multiple groups can be accommodated at one time. The larger group can use the main hall of Hyas House during non-meal times and the smaller group can use the main room of Shoemaker Hall. Day rental groups are charged a use fee based on which building they will use. Exclusive use of the site is possible at the discretion of the Outdoor Education Program Manager – fees based on a minimum of 120 persons – contact us for more information. Check-in and check-out times will be arranged with the Program Manager at time of booking. Standard check-in time is 3:00 pm. Check-out time from cabins is 8:00 am, with site departure at 2:00 pm, additional fees may apply for different check-in or check-out times.
Rental Fees
(Fees include use of Hyas or Shoemaker during the day)
The number of cabins assigned is determined by the number of participants and gender split. Additional cabins, if available, can be arranged with the Program Manager at an extra charge. Bookings assume a minimum group size of 20. Priority is given to overnight rental groups.
| Service | Fee (GST not Included) |
|---|---|
| Accommodations | $33.00/ Bed |
| Meals | $11.50/ Meal |
| Day trip only (Shoemaker Hall, capacity 50) | $361.00 |
| Day trip only (Hyas House, capacity 200) | $828.00 |
Deposit of $1000 or 20% of booking cost (whichever is greater) for overnight groups, and $500 for day groups, is due within 30 days of contract date. Additional Set-up: With advanced notice, your liaison can set-up the following at no charge: chairs & tables in Hyas House main hall; firewood for campfire, including fire lighting; saunas. For any further set-up required, please contact us at tbirdoutdoored@vancouverislandy.com. Additional charges may apply.
Program Activities
The following activities are available for overnight and day rental groups with advanced notice.
| Activity | Participant numbers and duration | Fee (GST will be added) |
|---|---|---|
| High Ropes or Rock Climbing (Fees include 2 instructors per 14 people; this program is subject to availability) | Up to 14 people for 3 hours | $357.00/session |
| Additional people | $255.00/14 people | |
| Swim and sauna | Up to 30 people for 3 hours | $208.00/session |
| Additional people | $99.00/10 people | |
| Evening mass game (e.g., Capture the Flag) plus campfire (e.g., songs and skits) | Up to 14 people for 2 hours | $193.00/session |
| Additional people | $79.00/14 people | |
| Boating on the lake (canoeing or kayaking) | Up to 14 people for 3 hours | $260.00/session |
| Additional people | $114.00/14 people | |
| In camp activities (e.g., archery, orienteering) | Up to 28 people for 3 hours | $208.00/session |
| Additional people | $99.00/14 people |
Mobile Teambuilding Groups
Staff will come to your school or community centre within the Greater Victoria Area. Fees include program planning, staff, props/materials.
| Length of Program | Number of Participants | Fee per participant (GST not included) |
|---|---|---|
| 3 Hours | 30 or fewer | $606.00 |
| 4 Hours | 30 or fewer | $755.00 |
| 5 Hours | 30 or fewer | $881.00 |
| 6 Hours | 30 or fewer | $967.00 |
| 3 Hours | 31-60 | $1209.00 |
| 4 Hours | 31-60 | $1508.00 |
| 5 Hours | 31-60 | $1751.00 |
| 6 Hours | 31-60 | $1942.00 |
Deposit of $500 or 20% of booking cost (whichever is greater) is due within 30 days of contract date.